Administrative Assistant (m/f/x)

Ramallah, West Bank

Enabel is the Belgian agency for international cooperation. With our partners, we develop ideas and implement projects addressing urgent global challenges, such as climate change, social and economic inequalities, demographic trends, peace and security. 

We have over 25 years' experience in areas ranging from education, health care and social protection, food systems, environmental protection and biodiversity, economic development and employment, financial and administrative governance... The Belgian government, the European Union, several financial partners, the governments of other countries and the private sector call on Enabel's expertise. We also work with public departments, research institutes and civil society organisations to enable meaningful social change. 

With 2,500 staff, Enabel manages more than 200 projects in more than twenty countries, in Europe, Africa and the Middle East. 
 

Background

The Palestinian Authority and Belgium work together to reduce poverty and to build a more sustainable and fair society. Since 1997, Belgium has been supporting the development activities and emergency interventions in the Palestinian Territory.

Job description

Are you a proactive, detail-oriented professional with a passion for organization and efficiency?
Join our team and play a vital role in supporting impactful projects through high-quality administrative, financial, and logistical assistance.

Your Key Responsibilities

1.    Administrative & Financial Support

•    Perform a wide range of secretarial duties: manage agendas, schedule appointments, draft meeting minutes, handle calls and correspondence.

•    Provide operational support: manage files, archives, payments, invoices, and receipts.

•    Assist with HR and protocol matters: staff registration, timesheets, leave tracking.

•    Format internal and external documents according to Enabel’s branding guidelines.

•    Maintain and update partner contact databases.

•    Prepare routine correspondence and reports.

•    Manage petty cash and ensure accurate reconciliation.

•    Liaise with the landlord for office-related matters (maintenance, utilities, leases).

•    Distribute office keys and maintain secure logs.

•    Support inventory management: tagging, tracking, and updating office assets.

•    Maintain both digital and physical filing systems via SharePoint for efficient record-keeping.

2.    Event Coordination

•    Serve as the go-to person for organizing workshops, retreats, and events.

•    Handle budgeting, procurement needs, and coordinate with the procurement officer.

•    Liaise with venues for logistics: space setup, guest management, IT needs, branded materials, and documentation.

•    Ensure proper inventory and supply management for events and daily operations.

3. Travel Management

•    Coordinate visa and work permit processes with local authorities.

•    Provide travel guidance to staff: entitlements, routes, hotel arrangements.

•    Manage travel authorizations, bookings, per diems, and ensure compliance with Enabel policies.

•    Organize domestic travel for field visits and external meetings.

•    Coordinate external transportation services for staff and guests.

Your profile


Required qualifications and exprience

•   You hold a bachelor's degree.

•   You have at least 2 years of experience in an administrative role.

•   Whether you have 2 years or 20 years of experience, we’d love to meet you — as long as you also meet the following criteria : 

    •   Proven experience in administrative support, ideally in an international or project-based environment.
    •   Strong organizational and multitasking skills.
    •   Excellent communication and interpersonal abilities.
    •   Proficiency in office tools and digital filing systems (e.g., SharePoint).
    •   A collaborative mindset and a commitment to continuous improvement.
    •   Result oriented; 
    •   Fluent in spoken and written Arabic, excellent knowledge of English is required.

Applicants are also required to commit to the vision, mission and values of Enabel (https://www.enabel.be/content/enabel-vision-mission-values).

We offer you

•    At Enabel, you’ll be part of a mission-driven team working on meaningful projects that make a difference. We offer a supportive work environment and the chance to contribute to impactful development initiatives.

•    A contract of 22 months, based in Ramallah, West Bank.

•    You are employed by Enabel in the function of “Administrative Assistant”. A salary package that comprises the monthly gross salary in accordance with our salary scales (Classe 3) and Enabel benefits. The amounts vary in function of relevant recognised experience for the function and family composition.

Following this recruitment procedure a shortlist of successful applicants may be constituted which may be sourced in the next three years for similar job openings.

Every person who fulfils the conditions listed in our job advertisements may apply. Enabel is committed to equal opportunities and diversity in its workforce. We do not discriminate on the basis of gender, origin, age, religion, sexual orientation, disability status or any other factor other than competence.

Are you interested?

Apply here on-line  with  an  application  letter and your updated CV, at the latest by 29th June 2025.

Only applications that are registered here via our on-line portal will be considered.