Procurement Officer (m/f/x) - Ramallah

Enabel is the Belgian development agency. It implements Belgium’s governmental cooperation as well as interventions for other national and international donors. With its partners in Belgium and abroad, Enabel is offering solutions to address pressing global challenges: Climate Change, Urbanization, Human Mobility, Peace and Security, Economic and Social Inequality, and Global Citizenship. With 1,900 staff, Enabel manages about 170 projects in 21 countries, in Belgium, Africa and the Middle East.   

Background 

Enabel started the implementation of a new cooperation portfolio for Palestine. This program builds on the one hand on the successes of governmental cooperation over the past decade and on the other hand, also provide a response to the Palestinian and global challenges of this decade. 

Enabel is looking for a Procurment Officer:

Duties and Responsibilities:

Specific results areas: 

Result 1:

• Review the procurement requests coming from grantees and assist in analysing their case.
• Reviewing the OA assessments procurement part.
• Assist the ECA in reviewing documents of grant applications.
• Organize the files as needed on SharePoint.
• Assist the ECA in the procurement process.
• Prepare templates and follow ups when needed.
• Explore the market and establish contacts with suppliers or potential suppliers;
• Advise and support the management in implementing the supply policy and fix cost optimisation, quality and deadline objectives;
• Create and manage a qualitative supplier database;
• Identify, anticipate and manage supplier risks;

Results area 2: As support person and protocol officer   

Support the projects in order to help ensure good execution of various tasks / procedures.

Main tasks:

• Provide support to materials / equipment acquisition initiatives;
• Be responsible for the organisation of receptions and other events; 
• Be responsible for the on-site installation of equipment such as beamers, copiers or scanners, and know how to operate them;
• Remain in contact with suppliers and collect information;
• Carry out subscription formalities for electricity, water, telephone services, and ensure good use thereof;
• Performing any other task asked by ECA

Professional Qualifications: 

Any specialism in the diploma: 

A bachelor's degree in administration or procurement/logistics.

Specific competences or knowledge required: 

• Minimum three years of professional experience in the same type of work.
• Experience in NGO / bilateral agency is an asset
• Knowledge of public procurement procedures

Specific competences or knowledge considered an asset: 

• Ability to read and understand technical specifications of procurement,
• Basic knowledge of quality and security standards;
• Basic knowledge of transit/ customs clearance is an asset;
• Good knowledge of software (MS Word, Excel) and learning ability;
• ICT knowledge (software and equipment).
• Basic knowledge of transit/ customs clearance and bookkeeping is an asset.

Languages: 

Good knowledge of Arabic and English (in speaking and writing)